Set Gmail Up In Outlook

You have a Gmail account but you want to set it up in Microsoft Outlook. This tutorial will show you how. It’s not just a simple case of supplying your username and password.

Configure Gmail

You can configure Outlook 2016 to handle your Gmail account as either a POP3 account or as an IMAP account. Depending on your choice, you will need to enable the related account option in your Gmail account.  Click on the Settings cog (top right) > Settings.

Gmail Settings

This will open up a whole page of options. Click on the Forwarding and POP/IMAP tab, and ensure that the method you chose (POP3 or IMAP) is enabled.

POP Enabled

Google considers Outlook to be insecure so you will also need to change your account access for less secure apps (i.e. Outlook 2016!). Go to My Account > Connected apps & sites, and at the bottom, click on Allow Less Secure Apps.

Allow Less Secure Apps

Configure Outlook 2016

Open up Outlook 2016. If this is the first time you’ve opened the program, you will see the Outlook welcome screen which will lead you to add an email account – your Gmail account. Choose Yes on this screen:

Add Email Account

At the next screen, choose Manual setup or additional server types. I know the temptation is to choose E-mail Account, but ignore it.

Next, choose POP or IMAP.


There are a few things to type in on the next screen:

IMAP Account Settings

Having entered your Gmail credentials, it doesn’t end there. Click More Settings and then click on the Outgoing Server tab. These are the entries you need:

Internet Email Settings

Then, on the Advanced tab, put this in:

Internet Email Settings -Advanced

Once set up, you should receive a Microsoft Outlook Test Message.

Some users have reported receiving this unhelpful error:

Test Account Settings

And this is the accompanying  email from Google in Gmail:

Someone just tried to sign in to your Google Account from an app that doesn’t meet modern security standards.

We strongly recommend that you use a secure app, like Gmail, to access your account. All apps made by Google meet these security standards. Using a less secure app, on the other hand, could leave your account vulnerable. Learn more.

Google stopped this sign-in attempt, but you should review your recently used devices:


If you get this problem, refer back to the section above on configuring Gmail.